How to Improve Office Communication

Effective communication is crucial if you want your team to be happy and successful. Relationships cannot thrive if you don’t have a good level of internal communication either, so it is important that you make it one of your main business priorities.

 

Check-in with your Employees

 

Checking in with employees is essential. You need to meet with them regularly or even arrange to have a group meeting. When you do this, you can then give them the chance to discuss their thoughts on a project or task. This will help them to be more comfortable at work and it will also benefit your entire organisation.

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Internal Communication

 

There are endless forms of communication for you to take advantage of when you run your own company. This can include phone, email, text, video chat or even meetings. Each one will serve a valuable purpose, but some of them may be more useful than others. This will depend on the type of business you run, and the company structure that you have. There really isn’t a one-size-fits-all solution here so it helps to look into the methods that you are using right now to see if they are actually effective. For example, if your team work remotely then it may be beneficial to give them a company mobile phone. If they work in the office on the other hand, then it may be worth investing more in VoIP solutions instead.

 

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Open Door Policy

 

Your employees need to feel as though they can bring anything to your attention at any time. This will really benefit your businesses overall communication and it will also make you feel way more approachable. If you don’t feel as though your team feel comfortable coming to you with their issues then consider having a comment box. That way you can address the issues without your team having to worry about bringing the problem to your attention in person.

 

Have a Common Goal

 

If your team are working on a project with one another then this is great, but you do need to make sure that they all have a common goal. Instead of assigning each team member a specific task, tell them about the bigger picture and also let them know how their work contributes to a much bigger part of the puzzle. You might also want to invest in collaborative software too. When you do this, you can then help everyone to develop their teamworking skills and you can also encourage them to be more open with one another.

 

Rearrange your Office

 

If your cubicles are set out so that everyone has their own space then this is great, but you do need to make it easy for them to talk with one another. If an employee has to walk across the entire office just to ask someone a question then this can be discouraging. If you want to solve this problem then consider having an open plan office instead. Everyone can still have their own space, but it also means that communication is always kept open.

 

How to Improve Office Communication