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It’s happened to everyone: you’ve pressed something or the screen has gone weird and then suddenly the computer crashes and everything is gone. It is one of the worst feelings in the world, especially when you haven’t saved any backups and don’t know where to start looking.
Though there isn’t necessarily anything you can do to prevent unexpected shutdowns, you can do a few things to make sure that should anything go wrong, you won’t lose everything.
Is There a Way to Recover Lost Items?
Though it can be tempting to route around the computer and try to recover items yourself, more often than not, you are going to cause much more problems if you don’t know what you are doing. If you have set up your computer software to auto-save, you may be able to access an auto-saved version of your file, but if not, you should turn to an expert.
IT experts aren’t just about turning computers off and on again, they are also able to view R3 data recovery and gain access to your server to recover your documents. This service can be applied to all kinds of different computers from different manufacturers.
Always Save to an External Hard Drive
When you are working on large documents, you should always make sure that you save copies of your work to an external hard drive. This way, should your main computer crash, you should still have a copy on your external hard drive that you can access. However, you do need to remember to save on a regular basis as you update your files.
The only downside is that an external hard drive isn’t a perfect method and can be corrupted too. This means that even if your computer copy is fine, the copy on the hard drive could vanish into thin air. There won’t ever be a perfect solution so it is still worth looking into getting a hard drive despite the potential flaw.
Use the Cloud
Another option is to save your files to the Cloud. Cloud computing has made leaps and bounds in progress recently and it is now a safe way to save your files and be able to access them from anywhere. The Cloud is also a good way to improve the efficiency of your business and many companies are now using this online system.
It is also a good way to save because the likelihood of the cloud getting corrupted is very, very small compared to a hard drive. Google Docs is a popular way for small businesses to store files and if you work on the Docs they will automatically save as you go. This is a big benefit if you are forgetful about saving and need to be sure that your work will still be there.
As long as you make sure that you save your files in a few places and continue to save regularly, you should be okay but taking a few precautions is always a good idea. If you are working on a large document, for example, you might like to save chapters separately to make sure that all will be okay and you won’t lose everything should something go wrong.