Making a business move takes much time, money, hard work, and patience. It’s a tremendous process that needs to be planned and prepared accordingly. Regardless of the size of your business, it’s a perfect idea to designate the workload to different employees. Planning your relocation ahead of time means you’ll have less time to close your business for the meantime.
Read on to know the money-saving tips for managing your upcoming business move.
- Inform everyone you do business with that you’re moving.
If you’re moving your business, you might end up of closing it for a specific period of time to give way for the transition. That said, it’s essential to prepare a contact list of everyone you do business with which include your clients and suppliers. Make sure to notify all of them that you’re moving to prevent them from going elsewhere. If possible, assign one person who will be in charge of the specific communications regarding your new address as well as how your company will run throughout the transition.
- Get rid of office equipment and items you don’t need.
This is the right time to separate with old office equipment such as old copiers, printers, phones, and other office furniture that you’ll not use or need anymore. By getting rid of these items, you don’t have to pay more money in moving stuff you don’t need. Instead, you can recycle by donating them to a registered charity where you can receive a tax break. By doing it, you’ll not only part with your old stuff, but you’ll also save money from the donation.
- Create your moving team.
If you want to manage your business move in a cost-efficient manner, it’s wise to build your moving team by appointing someone to spearhead their particular area. The moving task might be assigned to your respective managers or department supervisors who will make sure that all your employees will be responsible for the packing of their desks and other vital items. This is a great way to minimize the work of professionals as you can rely on your employees for the packing task. Not only that but it’ll save more time if you let your personnel help you in coordinating your move.
- Hire experienced movers.
Even if you have employees who can handle all your packing requirements, the hiring of a reputable and budget-friendly moving company is also essential. They have the knowledge and expertise necessary to make your business relocation as safe as possible. With their proper moving tools and equipment, they can assure you that everything will be moved safely into your new location. Moreover, you might also need their assistance in unloading all your stuff especially when it comes to your bigger belongings such as copiers and other office furniture.
- Get insurance.
If you decide to seek help from a moving company, inquire about the insurance coverage they can offer you. Typically, you have many insurance options that can help protect your possessions. Don’t forget to ask them to furnish you with a proof of their insurance policies. That’s because if you hire someone who doesn’t carry liability and damage insurance, you can’t hold the moving company liable in case there’s moving-related damage to your properties as well as to the workers. In other words, you’ll be the one to take responsibility for all the liabilities that might arise from the accident.
- Get the necessary packing supplies.
Before you start packing items, make sure to gather all the necessary packing supplies to speed up the packing process. If you’re dealing with a large inventory of items, it’s essential to prepare all the supplies ahead of time, so it’ll not take you a long time to pack up all your office stuff. Moreover, you can also save money with your materials if you buy used boxes. For instance, go to a nearby grocery store and see if you can get boxes in various boxes for free.
- Design your new space.
You can also keep more money in your pocket if you get to design your own new space with the help of your employees. Take a copy of the floor layout so you can start designing your new office. Figure out some key components such as the storage space and the electrical outlets to know if you need more cubicles or office desks. While it might be helpful to get electricians, carpenters, painters, and other professionals before moving, you can still save a lot with your finances by having employees who can help identify issues related to your move. That way, you don’t need to hire a professional designer for the cosmetic changes in your new space.
Conclusion
Preparing for your business move beforehand can go a long way in making the entire process as smooth as possible. Ensure you have an action plan in place when your business needs a possible downtime to carry out the move successfully. And by following these tips, you can still be able to do something useful for the income during that stressful time. Also, if you’re moving your business from or to New York City, hire the services of Movers NYC to make sure everything will go smoothly and cost-efficiently.